Minutes of the Inspire Inveraray AGM

Published: 12th December 2023

Inspire Inveraray logo

AGM
30th November, 2023
Nicoll Hall, Inveraray, 7.00pm
MINUTES

ATTENDANCE: Linda Divers (Director), Alyssa Stewart (Director and Treasurer), Al Rodden (Director), Shearer Woodrow (Director), Gareth Corner, Jacqui MacDonald (Member), Tracy Boyce (Member), Julie Hendry( Member), Margaret Mather (Member), Soheila Shourbaji, Geeta Menon, Stuart Maslin

APOLOGIES: Brian Spalding, Robin Campbell, Joyce Campbell, Kris Clark

WELCOME
Linda welcomed everyone to the meeting. Unfortunately, Kris could not attend the meeting, Linda will chair the meeting.

DECLARATION OF INTEREST
None.

PROPOSED AMENDMENTS TO ARTICLES OF ASSOCIATION
Approved
The following amendments were proposed and agreed.
33.4
FROM:
A RETIRING DIRECTOR SHALL BE ELIGIBLE FOR RE-ELECTION AFTER ONE TERM OF OFFICE, BUT NO DIRECTOR CAN SERVE MORE THAN TWO CONSECUTIVE TERMS OF OFFICE, WITHOUT AT LEAST ONE YEAR OUT OF OFFICE BEFORE BEING ELIGIBLE AGAIN;
TO:
A DIRECTOR WHO RETIRES AT AN AGM IS ELIGIBLE FOR RE-APPOINTMENT AND, IF WILLING TO ACT, MAY BE RE-APPOINTED. A DIRECTOR WHO RETIRES AND IS NOT RE-APPOINTED AT SUCH AGM SHALL VACATE OFFICE AT THE CONCLUSION OF THAT MEETING.
ELECTION/RE-ELECTION OF DIRECTORS

Directors are:
Christoper Clark (Chairperson)
Shearer Woodrow
Alistair Rodden
Linda Divers
Andy Cameron
Alyssa Stewart (Treasurer)
Ian MacKay
Brian Spalding (Secretary)
Shearer Woodrow and Alistair Rodden retired by rotation, both agreed to stand as Directors again.

ELECTION OF OFFICE BEARERS
Alyssa Stewart Treasurer
Kris Clark Chairperson
Linda Temporary Secretary

MINUTES OF 2022 AGM
Minutes were circulated prior to the meeting.
Minutes were approved by AR and seconded by JH.

DRAFT ACCOUNTS 2022/23
The draft accounts were circulated prior to the meeting.
Accounts were approved unanimously.

FINANCIAL POSITION 2023/24
The treasurers report discussed at the meeting will be circulated with the minutes.

APPOINTMENT OF INDEPENDENT AUDITORS
Simmers accountants were nominated as independent examiner.

CHAIRPERSON’S REPORT/UPDATE ON ACTIVITIES
We have had a busy and successful year at Inspire with progress being made on several large projects, the most significant obviously being the purchase of Inveraray Pier and the commencement of restoration works, which began earlier this month. Inspire Inveraray is primarily a volunteer-run organisation with the help of one part-time free land staff member and expert partners whom we have contracted to lend their expertise to our projects. While Inspire Inveraray is a small charity, it is in good health, and I am pleased to say that we are well-poised to meet our goals in the coming year. This is all sincere thanks to the unparalleled progress we have made this year.

Winter
In November and December of 2022, we finalised the Business Plan for the Re-development of the Pier and collated the results of the community consultation to prioritise our next projects. These two resources have provided a sound, research-backed basis for the last year. o From January through March, we completed funding applications, sourced solicitors, and finally began the paperwork necessary to purchase the Pier. (Our thanks once again to Geaspar and Kelly Byrne for keeping it safe until we could raise the funds needed to purchase it on behalf of the community)

Spring
We began the first steps needed to develop the Fyne Community Shed o We filed the documents with the solicitors for the purchase of the Pier o On the 18th of May, we met with MSP John Lamont to discuss the Levelling Up Fund and the plans for the Pier.

Summer
The Purchase of Inveraray Pier was Completed on the 19th of July 2023 and formally announced at the Special Open Meeting in August, wherein we discussed the Pier project in great detail and plotted a course for the restoration works. We also sourced funding opportunities and possible restoration or replacement plans for the Timbre Portion of the Pier.
At the June Board meeting, we drafted an update to the Inspire Inveraray Whistleblower Policy. The Board has passed it, and it is now an active policy pending establishing a Whistle Blowing Officer and report process. We were featured in the press by outlets including BBC ALBA and our local newspapers, The Argyll Advertiser and the Oban Times.

Autumn
We sourced estimates for a survey of the Timber pier and began Restoration on the Stone Portion of the Pier.
GLIC Consultancy were commissioned to complete a conclusive community survey to help us determine the next course of action regarding Inveraray Community Hall. This community consultation will develop a cohesive plan of action leading to a community asset that can provide space and facilities for community services that will make a difference in the community’s well-being.
On the 2nd of October, we met with the First Minister and the Travelling Cabinet to discuss Inspire Inveraray’s portfolio of Community benefit projects, including the Pier, the community hall, the potential development of a youth sport pitch, the Loch Fyne Community Shed, and our general operations.
On the 6th of November, on-site restorations began with our Civil Engineering partners, MHB Consulting and our Contracting Partners, D.A. MacDonald. The next steps of the Inveraray Pier Project include developing the everyday business processes of the Pier, completing the building works through the winter, arranging for the grand opening, assessing the Timber portion of the Pier, and beginning fundraising and project management for Phase 2 of the Pier Project.

Phase 2 of the Inveraray Pier Project will expand our marine access points and provide more space for people to enjoy our Pier by developing leisure space, benches, and fishing access points, among other facilities. Phase 2 is also where we can make the most meaningful strides in providing accessible facilities at Inveraray Pier for people with Additional Support Needs or mobility concerns.
Phase 1 of the Pier Project will be completed this winter, with the Pier Opening in April 2024!
While we are not fielding bookings or Pier Membership enquiries at this time, please continue to follow our Facebook Group and Website for any updates as we continue to build our booking amenities.
2023 has been a hugely successful year for Inspire Inveraray and by extension the town of Inveraray. We can now state with confidence that Inveraray Pier will re-open by April. It is a monumental moment that
has far reaching benefits for the community and all visitors. I would like to thank all the Board members for their voluntary commitment to Inspire Inveraray and particularly the Pier project and ongoing projects in the background like The Fyne Shed, the wooden section of the Pier and The Community Hall.
Thanks to Aly and Linda for their continued dedication to the complications of raising funds and utilising the funding correctly.
Thanks must go to the Inveraray Community Council for their support as well as the Funding bodies and Argyll and Bute Council.
2024 will be an exciting year for Inveraray and its community.

THANK YOU TO FUNDERS
Linda reported that it was in the summer of 2019 that the opportunity first arose for the community to purchase the pier. Geaspar and Kelly Bryne were keen for the pier to be in community ownership and was willing to sell the pier for what he paid for it and give Inspire Inveraray time to raise the funds.

A GoFundMe page was set up, and collection can were distributed in the shops and cafes, people would stop Inspire Inveraray and the Community Council members in the street to donate money. We held a busker’s day, with musicians giving up their time for free, including the world champion piper Stuart Liddell. There was a picnic by the pier and a ceilidh in the George Hotel.
Local businesses have also made donations, although some requested not to be mentioned so I shall not name any, they know who they are. Thank you.
This fantastic support from individual donors and businesses raised £33,000 toward the purchase and restoration of the pier.
The Argyll Estates Factor Hugh Nicoll introduced us to Dean and Marjorie Glasgow from Ridge Clean Energy who have supported Aly with grant applications.
We would like to take this opportunity to thank the hard work of Aly Stewart and Daniela from Ridge Clean Energy who have secured funding from:

The Scottish Land Fund
Hugh Fraser Foundation
Garfield Weston
Community Ownership Fund
Inspiring Scotland

Thanks also goes to InspirAlba who worked with Aly Stewart on the business plan for the pier and to Robin Campbell for all his help is sponsoring the Pier Website and to Donald John for the calendars sold to raise funds, and photos for social media.

Thank you to Donald from D A MacDonald for all his advice, and never saying (out loud) “Oh no, it’s Linda again!”

Lastly, thank you to the Community Council members who have all helped in our fundraising efforts: Julie, Jacquie, Aly, Al, Tracey and Jaquie Kerr.

A.O.C.B
Michelle will investigate MOD, and update Alyssa on progress.
Clearing of silt, Aly will ask Craig (MHB) where we stand with moving silt.
UPDATE: Criag from MHB has informed Inspire Inveraray that he does not foresee an issue with the pier that is covered by the silt, in his experience the pier has been protected from the elements by the silt. He will liaise with DA MacDonald for a quote to move the silt around the pier.
Marine Blast will move their stuff from the pier on Friday.
Some members reported that they were not receiving the newsletters, Alyssa will liaise with Michelle and the members to solve issues.